Tag Archives: Outlook Workaround

Outlook is primarily the client to the Exchange server, but it can also be used without Exchange. It first appeared in 1997 in connection with the Microsoft server.

Remove limit for Outlook OST and PST files

Outlook limits the default size for PST Files and OST Files to 50 GB. The size is determined by the registry value in the registry, the maximum can be increased to about 4 PB (4096 TB).

In Outlook 2003 and Outlook 2007, the maximum recommended size of a PST Data File and an OST Data File was limited to 20 GB.

Outlook 2010, 2013, 2016, 2019, and Microsoft 365 set this recommended limit to 50 GB.

How to increase the maximum file size of a PST Data File ?

To increase the maximum size of PST files and OST files in Outlook, the values must be created and set under the following key in the registry.

Outlook 2003
Outlook 2007
Outlook 2010
Outlook 2013
Outlook 2016 / Outlook 2019 / Microsoft 365

Increase Size of Outlook PST Data File and OST Data File

The following 2 new DWORD values must be created or set, to increase the Outlook Data File limit.

  • WarnLargeFileSize
    Do not set this higher than 4090445042 (decimal) or f3cf3cf2 (hexadecimal)
  • MaxLargeFileSize
    Do not set this higher than 4294967295 (decimal) or ffffffff (hexadecimal)

Run REG ADD in Command Prompt

Opening a command prompt by pressing the Win+Rcmd and run the following two lines.

REG ADD "HKCU\SOFTWARE\Microsoft\Office\16.0\Outlook\PST" /v "WarnLargeFileSize" /t REG_DWORD /d "4090445042" /f

REG ADD "HKCU\SOFTWARE\Microsoft\Office\16.0\Outlook\PST" /v "MaxLargeFileSize" /t REG_DWORD /d "4294967295" /f

Lines with Copy Paste run in the Command Prompt.

The first value WarnLargeFileSize indicates how many MB a user can write to a pst or ost file before receiving a warning that the file is full.The second value MaxLargeFileSize indicates how many MB the system can write to a pst file or ost file.This value must be at least 5% higher because more than just user data is written to a pst file and an ost file.

Outlook PST OST size, Registry Key WarnLargeFileSize MaxLargeFileSize

  Although the registry path is PST, it also applies to OST files.

  If the mailbox is on an Exchange Server or an Office 365 account, the quota must also be increased.

Outlook PST OST size, Exchange Mailbox usage Quota settings

  In Outlook 2013 and earlier versions, IMAP accounts also used an Outlook Data File (PST). Starting with Outlook 2016 and Outlook for Microsoft 365, IMAP accounts use Offline Outlook Data Files (OST).

Outlook offline data file (OST)

Most account types, e.g. Accounts such as IMAP accounts, Microsoft 365 accounts, Exchange accounts, and Outlook.com-accounts use an Offline Outlook Data File (OST) to keep a synchronized copy of your mailbox information on your local computer.

Outlook Data Files (.pst) created using Outlook 2013 or Outlook 2016 are usually stored in the Documents\Outlook Folder on the computer.

Outlook PST, -OST Data File Size

Offline Outlook Data File (OST) from Outlook 2019 and Microsoft 365 is saved under %LOCALAPPDATA% under the path \Users\Username\AppData\Local\Microsoft\Outlook. Most of the data remains on the server. However, all locally stored items should be backed up. For example, Calendar, Contacts, Tasks and all folders are only marked as Local.

Outlook Data File Filter Missing Folder Items

Outlook Data File IMAP Folder Items are Missing because of Filter

When you open a PST Data File in Outlook, you’ll find that the folders are empty. They have the contents of an IMAP mailbox, probably if you try to move the folders to a new Exchange or Office 365 mailbox.

If the IMAP folders not showing Items, after copying/moving or after importing messages from an existing IMAP account or from a opened Outlook PST Data File, then follow this tutorial to fix the issue in Outlook 2019, 2016 or 2013:

Open Outlook Data File

Open Outlook Data File via File – Open & ExportOpen Outlook Data File.

The open Outlook data file

The content of the Outlook Data File (PST), doesn’t show items.

Outlook Doesn’t Show Imported Items

When you watch items in the WebApp (WebMail), you can see the folders with content, but the same content can’t be found in the Outlook folders.

You may experience that in Outlook when you select a folder, at Outlook status bar appears FILTER APPLIED instead the number of items. The conclusion is that the contents of the folder with the items are hidden.

Outlook Filter Applied, right-clicking in the status bar and enabling filters

If FILTER APPLIED in the Outlook status bar does not appear, the Filter is unchecked. To enable Filter right-click in the status bar and check Filter.

FIX disable Outlook Filter of Data Folder Items

Now with Filter applied in the status bar, just click to FILTER APPLIED which opens the Filter window.

Go to the Advanced section and click the Remove button, the IMAP-Status entry will be removed. Then click Clear All and OK.

Outlook Remove Filter Items

Outlook folders of the PST data file now appear with content.